Secure Data Rooms – How to Securely Share Confidential Documents With Third Parties

Businesses use Secure Data Rooms to securely share confidential documents during transactions. These files contain confidential documentation, IP, and copyrighted work that can’t be reused without the approval of the company. These kinds of documents can be beneficial to your company particularly in today’s frantic business environment where speed shouldn’t be sacrificed in order to ensure security. Utilizing the appropriate tools to share data safely can make all the difference as you negotiate deals with partners, investors or potential M&A targets.

Although the majority of virtual data rooms make use of a combination of security features to ensure only authorized users are able to access certain documents but it’s important to keep in mind that not all VDRs are created identical. This is particularly applicable when it comes to to allow users to print or view documents offline.

We’ve observed that the majority of secure data rooms that provide this feature rely on password protection to confirm that only the user who has been identified can access the document. This level of security is not enough because it doesn’t take into account the possibility that the user may share their login credentials or permit someone else to access data. In addition, many systems that permit document downloads for offline viewing – specifically PDFs – have no security controls at all or offer only weak protections (such as watermarks). Digify’s digital data room does not rely on passwords or other weak authentication methods to ensure that only authorized users are allowed to access and print documents on the platform. Instead, our system utilizes advanced data protection methods like encryption, multi-factor authentication and threat detection using real-time monitoring to ensure that no one is able to access the data.

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