A practical Saint Lucia seafarer document checklist covering identity, COC, STCW, medical, sea-service and verification records.
Introduction
Good documentation starts with knowing what applies to your specific rank and application. There is no single checklist that should be copied for every seafarer. A Master, deck officer, engineer and other crew member may have different documentation needs. Use this guide as a preparation framework, then confirm the exact list with the competent authority.
To request any of the documents covered here, use the Saint Lucia seafarer documentation page.
Identity and personal documents
Keep a valid identity document and make sure the spelling of your name and date-of-birth details match the rest of your application.
Professional certificates
Have your current COC, COP, endorsement or other applicable professional certificates available where relevant. Check that copies are readable and that expiry dates are visible.
STCW training records
STCW-related certificates should be organised by course and certificate type. Include only the documents relevant to the application, while keeping the wider training record available if requested.
Medical documentation
Where medical evidence is part of the applicable requirement, check the certificate’s validity and the accepted medical examination or certificate format.
Sea-service evidence
If the application requires proof of sea service, organise records so that vessel, position, dates and other relevant information can be checked easily.
Verification documents
Some applications may require verification of certificates or qualifications. Use the specified verification channel and retain the confirmation for your records.
Rank-specific documents
Deck officers and marine engineers can have additional rank-specific requirements. GMDSS, tanker-related qualifications or other training may apply where relevant to the duties being performed.
Seafarer Document Checklist: Frequently Asked Questions
Is a passport required?
Identity documentation may be required, but the exact document and format should be confirmed for the application.
Is a CDC or Seaman’s Book required?
A CDC or Seaman’s Book may be relevant to seafarer documentation and sea-service records. Confirm whether it is required for the specific application.
Is sea-service evidence required?
It may be required for competency-related applications or revalidation. The exact evidence should match the current requirements.
Which STCW certificates should be submitted?
Submit the STCW documents relevant to the certificate, rank and application rather than sending an unrelated collection of certificates.
Are tanker certificates required?
They may be relevant where the seafarer is working in a role or vessel operation that requires tanker-related training.
Are GMDSS certificates required?
They may be relevant for ranks and duties for which GMDSS competence is applicable.
What happens if a document is missing?
The authority may request additional information or documentation. It is better to identify missing items before submission and confirm the current requirements.